2022 EPHMC September Minutes

EPHMC Minutes Uploaded on October 14, 2022

Enstone Parish Hall Management Committee – Meeting Minutes (Click here for PDF version)

Date: 28 Sep 2022

Present:  Martin Juckes, Rachel Hunt, Sharon Hutchinson John Vincent, Amanda Robinson, Freda Seat, Karen Williams

Item  Action
1.  Apologies:

Ronald Bridger,

2.  Minutes of last Meeting

AGM Minutes were not presented, to be agreed at next meeting

3.  Matters Arising

As above.

4.  Financial report

Much discussion around the impact of cost of living increases and fuel costs, particularly with regards to hall booking costs going forward.

Amanda pointed out that current operating costs are around £1800 per month and with the combination of regular and ad hoc bookings we have managed to exceed this in income terms.

An increase in hall charges was discussed with a baseline figure of a 10% increase – after some external investigations of local hall charges this would seem appropriate although the committee would need to approve the specific charge increases.  

Local charge examples:

Charlbury Leisure Centre – £45 per hour

Glyme Hall £20 per hour Main Hall, £17.50 small room

Long Compton Village Hall  – Main Hall £14/hr, Committee Room £8/hr
Evening Function (6pm – midnight) £100

Chipping Norton Methodist Hall – £16.00/hr

Chipping Norton Town  Hall – varied but around £25 per hour

5.  Future Activities

2023 AGM – 11th May 

Film Night – Combined Bill – Top Gun and Top Gun Maverick on 12th Nov from 4PM.  MJ to check licences and film costs, FS to approach Tony Warburton re food. Ticket costs and advertising to be agreed – suggest £7 per film if single viewing, £7 for Food if single viewing, £15 for both Films and food.

Christmas Music Extravaganza – Seasonal Music and Carols led by Oriel College Singers – 17th Dec. MJ will approach Eleanor Juckes only to look at feasibility of putting this concert on.

11.  Date of Next Meeting